BEING PRODUCTIVE as a team is a lot harder than getting things done on a personal level.
As a manager or a CEO, you might be well aware of how to plan, manage, and organize your work. But it’s not you alone who contributes to important projects.
Your business success relies on the performance of your entire team and their ability to perform highly both on professional and personal level
Here are some tips to improve everyone’s productivity, and bring more efficient to teamwork.
1. Set clear goals
Working without a clear goal is like going on a journey without a map – you might reach the destination, but it’ll take you significantly more time. To outline your team’s top priorities, you need to step back and ask yourself: “What’s the ultimate goal we’re looking to achieve?”
Outline your key teamwork goals, objectives, and milestones to help your team decide which tasks fall into the Top Priority category.
2. Define the OKRs
Objectives and Key Results (OKRs) is a popular technique for setting and communicating goals and results in organizations. The method’s used by teams in the Fortune 500 companies like Google, LinkedIn, Intel, Zynga, and Twitter. So, there must be a reason why all these highly talented people use the OKRs
Start by defining 3-5 ambitious, qualitative, time-bound, and actionable key objectives of the company and team levels. Under each objective, define 3-4 measurable results, not more. Your OKRs should be quantifiable and achievable, yet challenging.
As you’ve defined your teamwork OKRs, write them down on a shared whiteboard or why not even make a poster to hang on your office walls. The more you remind each other of important business metrics, the more likely you are to achieve them.
3. Redefine what’s urgent
While it’s important to keep to your goals and avoid shortsighted reactive work, you still need to be prepared for unexpected events.
Learn to set apart the urgencies that are best left untackled, and the crisis situations when it’s required to drop everything else and commit to solving the issue.
When redefining the notion of “urgency”, remind your team of your long-term goals and OKRs. If an urgent task will help you to get closer to a key objective, it should become a top priority.
4. Clarify expectations
It’s the team manager’s job to communicate the priorities and expectations for each role in the team. The last thing you want is for someone to begin his day thinking, “I have eight projects to work on, where do I start?”.
The requirement for efficient teamwork is that everyone’s aware of their role and knows what’s expected of them. If you’re able to make individual contributions actionable and measurable, even better.
5. Set clear responsibilities
In teamwork, it’s easy for the tasks and responsibilities to get mixed up.
To be more productive, it’s best if you clarify each team member’s responsibilities and areas of expertise.
But leave some room for trial and error as the tasks and projects depend largely on your key goals. When you give your team some room for approaching complex problems with creativity and flexibility, they’ll be able to adapt their skills according to the situation.
6. Keep your teamwork organized
Leaving your team’s performance to the chance is one of the gravest mistakes a manager can make.
For people to work productively, their work needs to be organized into prioritized projects and tasks. It’s a lot easier to stay organized on a personal level than to be systematic about your teamwork.
7. Use a work management tool
A work management tool will help you to create, track, and manage complex projects and daily task lists.
If you’d like to get a quick overview of your team’s current projects, time usage, and work performance, start using work management software that covers both project management and reporting
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SOURCE: SCORO